Accounts Payable - Customizing EFT Email Notifications

Overview

Users may want to customize EFT email notifications being sent out to customers, suppliers, or employees. This feature allows them to complete this customization process.

Process

The subject and body of EFT email notifications can be customized using special text codes, which are located in the System Data module. Two text codes are used in this procedure, one for the subject and one for the body.

Pgm: TEXTTYP – Text Type; standard Treeview path: System > Global Tables > Text Type

The two text codes are created under a specific EFT text type, which is dedicated to EFT notification email. This EFT text type is located on the Text Type screen. Text type codes are used to distinguish different categories of text codes. The EFT subject and body text codes are associated with this particular EFT text type. Refer to System Data - Text Type for more information on text types.

Pgm: TEXTFM – Text Code; standard Treeview path: System > Global Tables > Text Code

The EFT subject and body codes are located on the Text Code screen. Each of the EFT text codes have text associated with the code. This text can be updated by clicking the [Edit Description] button on the code's row and revising the text associated with the code. Refer to System Data - Text Codes for more information on text codes.

These text codes are used in the Print Check screen in the Accounts Payable module.

Pgm: APCHQPRT – Print Checks; standard Treeview path: Accounts Payable > Check > Print Check

On the Print Check screen, the EFT Email Body Text Code field is used to select the email body to be used for the EFT notification. The EFT Email Body Text Code field will be enabled when ‘EFT/TPPM Distribution’ checkbox is checked, as shown in the screenshot below.

Check the ‘EFT/TPPM Distribution’ checkbox and select the body text code in the EFT Email Body Text Code field. This will be the EFT body text code created on the Text Code screen in the System Data module.

Having the ability to select from a list of available body text options in this field gives users more flexibility when crafting notifications, as some clients process US Payroll checks from the Accounts Payable module.

Example of Customized EFT Notification Email

An example of a customized EFT notification email is shown above.

NOTE: If you are managing large sets of EFT email notifications, refer to Accounts Payable - Handling Large Sets of EFT Email Notifications for more information.