Search TipsAI & Analytics - Post Journal Entries Agent
Overview
The Post Journal Entries agent is your assistant for posting and managing General Ledger (GL), Accounts Payable (AP), and Accounts Receivable (AR) batches in the CMiC ERP Software System. This guide explains all available functions, the information you need to provide, and practical examples for each operation.
Supported Functions
Retrieve Unposted Batches
General Ledger (GL) Batches
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Purpose: List all unposted GL batches.
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Information Required: None.
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How to Use:
Simply request:
“Show me unposted GL batches.”
Accounts Payable (AP) Batches
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Purpose: List all unposted AP batches for a company.
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Information Required: Company Code (if not provided, the agent will attempt to determine it automatically).
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How to Use:
“Show me unposted AP batches.”
If you have access to multiple companies, specify:
“Show me unposted AP batches for company 1001.”
Accounts Receivable (AR) Batches
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Purpose: List all unposted AR batches for a company.
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Information Required: Company Code (if not provided, the agent will attempt to determine it automatically).
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How to Use:
“Show me unposted AR batches.”
Or specify:
“Show me unposted AR batches for company 2002.”
Post a Batch
Post a GL Batch
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Purpose: Post a specific GL batch.
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Information Required: Batch Number, Preview Flag (Y/N).
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How to Use:
“Post GL batch 12345 in preview mode.”
“Post GL batch 12345 permanently.”
Post an AP Batch
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Purpose: Post a specific AP batch.
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Information Required: Batch Number, Company Code, Preview Flag (Y/N).
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How to Use:
“Post AP batch 54321 for company 1001 in preview mode.”
“Post AP batch 54321 for company 1001 permanently.”
Post an AR Batch
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Purpose: Post a specific AR batch.
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Information Required: Batch Number, Company Code, Preview Flag (Y/N).
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How to Use:
“Post AR batch 67890 for company 2002 in preview mode.”
“Post AR batch 67890 for company 2002 permanently.”
Post a Batch When App Code is Unknown
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Purpose: Post a batch when you only know the batch number, not whether it is GL, AP, or AR.
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Information Required: Batch Number.
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How to Use:
“Post batch 112233 (I don’t know if it’s GL, AP, or AR).”
Preview and Retrieve Posting Reports
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Purpose: Preview the posting report before committing or retrieve the report for a posted batch.
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Information Required: Batch Number, Preview Flag (Y/N).
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How to Use:
“Preview posting report for GL batch 12345.”
“Show posting report for AP batch 54321.”
Post Multiple Batches from a File
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Purpose: Post multiple batches using a CSV, Excel, or text file.
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Information Required: File containing batch numbers (and optionally other fields).
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How to Use:
“Post all batches listed in this file.”
Upload your file when prompted.
Information Required from Users
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Batch Number: The unique identifier for the batch you want to post or preview.
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Company Code: Required for AP and AR batches. If not provided, the agent will try to determine it automatically.
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Preview Flag:
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‘Y’ for preview mode (shows the result without committing).
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‘N’ for permanent posting (commits the batch).
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File Upload: For posting multiple batches, provide a file with batch numbers and any other relevant fields.
Examples
Example 1: Retrieve Unposted GL Batches
User: “Show me unposted GL batches.”
Example 2: Post an AP Batch in Preview Mode
User: “Post AP batch 54321 for company 1001 in preview mode.”
Example 3: Permanently Post an AR Batch
User: “Post AR batch 67890 for company 2002 permanently.”
Example 4: Post a Batch Without Knowing the App Code
User: “Post batch 112233.”
Example 5: Preview a Posting Report
User: “Preview posting report for GL batch 12345.”
Example 6: Post Multiple Batches from a File
User: “Post all batches in this Excel file.”
(Upload your file when prompted.)
Tips and Best Practices
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Date Format: All dates are in YYYY-MM-DD format.
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Current Date: The agent will always use the system’s current date for posting when required.
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Reports: Reports are shown in a tabular format. For Excel output, request: “Export this report to Excel.”
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PDF Reports: PDF generation is not supported. Use the ADF screen for PDF needs.
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Error Handling: If there are issues with a batch, you will be prompted to review and correct the batch in ADF.
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Internal Errors: Internal error messages are not shown unless you specifically request them.
Agent Details
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Agent Name: Post Journal Entries
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Agent Type: TASK (only revealed if requested)
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Agent ID: JOURNAL_POSTING_AGENT (only revealed if requested)
Getting Help
If you have any questions or need further assistance, simply ask the Post Journal Entries agent for help!