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The enhanced version of the ESS app is now available on both iOS and Android devices, and it includes new features that can help you manage your time off more effectively.
Please note that Enterprise customers must be on Patch 21-2 Hotfix-2 or higher in order to use this version of the app.
New Features and Enhancements
| Feature | Summary | Description |
|---|---|---|
| Change Request Approvals | Introduced centralized dashboard for profile/family updates. | HR/Admins can view, approve, bulk approve (for family), or reject change requests. Notifications are sent to employees. To learn more, refer to ESS Administrator - Change Request Approvals (Web). |
| Email Notifications | Improved communication for leave workflow. | New email triggers for leave cancellations and delegated actions to enhance transparency among managers, delegated managers, and employees. |
| Emergency Contact Access in My Team | Provided quick access to emergency contacts for field staff. | Managers can view emergency contact info of direct reports in My Team. Access is controlled via a system privilege for privacy. To learn more, refer to ESS Administrator - My Team (Web). |
| Family Information | Provided ability for employees to update and manage family member details. | Employees can add/edit/delete family members. Changes are subject to approval and display statuses such as Draft, Pending, and Rejected. To learn more, refer to Construct ESS - Family Information. |
| Holiday Determination Method | Introduced flexible rules for holiday calculation. | A new company control setting allows the determination of holiday location based on Payroll Address, Work Location/Province (Canada), or Employee Address. To learn more, refer to Construct ESS - Holiday Determination Method in Leave Requests. |
| Leave Management | Provided customizable views for managers to manage leave requests. | Managers can now view and act on leave requests for their direct reports, direct reports plus one level down, or the entire team. Admins with privilege can view all employees in accordance with payroll security. To learn more, refer to ESS Administrator - Leave Management (Web). |
| Mandatory Rejection Notes for Leave Requests | Implemented mandatory rejection notes to ensure clarity when rejecting leave requests. |
Managers are required to provide a reason when rejecting leave requests to enhance employee understanding and minimize confusion. To learn more, refer to Construct ESS - Managing Leave Requests. |
| Partially Used Leave Requests | Provided the ability to edit partially consumed leave. | Leave requests spanning processed and unprocessed pay periods will now display as "Partially Used". Only dates in the "Approved" state can be edited. Dates marked as "Used" are read-only. To learn more, refer to ESS Employee - Request and Review Vacation Balances (Web). |
| Profile Information | Provided ability for employees to manage their personal information. | Admins can control which fields are viewable/editable/hidden for employees. Employees can make changes and submit them for approval. History is tracked, and profile pictures can now be updated. To learn more, refer to Construct ESS - Personal Information. |
| Timesheet Entry (E-Time) Features Patch 21-02 | ||
| Timesheet Entry | Provided synchronized notes between mobile and web. | The Notes in mobile feature allows employees and managers to easily exchange written messages, with notes synced between mobile devices and the web. To learn more, refer to Construct ESS - Timesheet Entry. |
| Timesheet Entry and Timesheet Approval | Introduced the Authorized Users feature in Construct ESS. | The Authorized Users feature enhances the Construct ESS Timesheet Entry and Timesheet Approval screens by introducing a streamlined method for access control. Instead of manually typing in access codes, users now select from a drop-down menu of pre-assigned personal or group access codes. To learn more, refer to Construct ESS - Authorized Users. |
| Timesheet Entry | Added Allow Actual Work Date feature (Web). | Added a role-based "Enter Missed Hours" option via the three-dot menu, enabling entry of hours for past periods only. Includes a restricted date picker and the ability to add or remove prior-period rows in the header. To learn more, refer to ESS Employee - Timesheet Entry (Web). |
| Timesheet Entry | Added Equipment Location field (Web). | Introduced a new Equipment Location field in the Add Task pop-up screen for equipment and equipment-type work orders, visible based on security settings in the E-Time Role Maintenance screen in the E-Time module and E-Timesheet tab of the System Options screen in the System Options module for defaulting location. To learn more, refer to ESS Employee - Timesheet Entry (Web). |
| Timesheet Entry | Included Shift code field (Web). | Users can now assign shift codes in the Add Task pop-up screen based on security role permissions. The field supports all task types, allows default values, and displays the selected code in the task header. To learn more, refer to ESS Employee - Timesheet Entry (Web). |
| Timesheet Entry | Introduced 'Exclude from Overtime' checkbox (Web). | Added an 'Exclude from Overtime' checkbox in the Add Task pop-up screen for users with the required security role permissions. When selected, the task is excluded from OT calculations. To learn more, refer to ESS Employee - Timesheet Entry (Web). |
| Timesheet Entry and Timesheet Approval | Provided ability to display or hide WBS and TAC fields (Web). | The visibility of the WBS and TAC fields in the Timesheet Entry and Timesheet Approval screens is now controlled by security settings in the System Options screen in the System Data module. The fields will be visible when the relevant security settings are enabled, and hidden when the security settings are disabled. This update ensures consistent and streamlined UI control based on the configured security settings. To learn more, refer to ESS Employee - Timesheet Entry (Web) and ESS Administrator - Timesheet Approval (Web). |
| Timesheet Approval | Included totals in Timesheet Approval (Web). | Approvers can now view the total number of hours submitted per day directly from the Timesheet Approval screen in Web. |
| AP Expense Features Patch 21-02 | ||
| Construct ESS Integration | Fully embedded in the Construct ESS platform. |
Unlike the old stand-alone app, this new version supports seamless SSO, integrates with AP and future Payroll modules, and leverages existing security roles. To learn more, refer to Construct ESS - Expenses. |
| Expense List | Users can view all their submitted and draft expenses. |
Employees can quickly access their expense history, including draft, approved, rejected, and reimbursed entries. Enhances visibility into reimbursement progress. To learn more, refer to Construct ESS - Expenses. |
| Manual Expense Entry | Allows employees to enter expenses manually. |
Users can add a new expense, enter key fields (Merchant, Amount, Job/Dept, Description), attach receipts, or flag as unavailable. Entries can be submitted or saved as drafts. To learn more, refer to Construct ESS - Expenses - Manual Expense. |
| Mileage Entry | Users can submit travel mileage expenses. |
Mileage rate auto-fills based on AP setup. Employees input trip details and submit for approval. To learn more, refer to Construct ESS - Expenses - Mileage. |
| Real-Time Status Tracking | Users can track the status of expenses in real time. |
Statuses include Draft, Cancelled, Pending, Approved, Reimbursed, and Rejected. Provides transparency throughout the reimbursement process. To learn more, refer to Construct ESS - Expenses - Manual Expense. |
| Receipt Unavailable Flag | Employees can flag missing receipts. |
Offers flexibility for users when receipts are lost or unavailable, reducing blockers in the submission process. To learn more, refer to Construct ESS - Expenses - Manual Expense. |
Fixes
| Feature | Summary | Description |
|---|---|---|
| Timesheet Approval | Hours, minutes, and seconds shown on the Timesheet Approval screen. | Removed hours, minutes, and seconds from the Construct ESS Timesheet Approval screen. Now only the day and date are shown for a cleaner view. |
| Timesheet Entry | Weekly employee unable to enter time due to history change from bi-weekly to weekly pay run. | A weekly employee was unable to enter time due to a historical change in their pay schedule from bi-weekly to weekly. This issue has now been resolved. |
| Timesheet Entry | Full pay period not displayed. | Fixed an issue in the Construct ESS Timesheet Entry screen where February 29th was missing during leap years. The pay period now correctly displays all days, ensuring accurate time entry. |
View the list of Known Issues or return to Release Notes for Construct ESS.