Job Costing - Job Setup - Job Detail Tab - Job Alternate Ship To Address

Pgm: JOBSHIPADD - Job Alternate Ship To Address; standard Treeview path: Job Costing > Job > Enter Job - Job Details tab - [Assign Ship To Addresses] button

The Job Alternate Ship To Address screen mirrors the structure and fields of the existing Address Code screen found in the System Data module. For more information, see System Data - Address Codes.

Users can add or view job-specific addresses in a tabular format, consistent with the behavior of the Address Code screen within the System Data module. Upon saving newly added records, the system will automatically generate a unique address code. The generated address code will have the format "JJJJJXXX", where:

  • JJJJJ represents the first five characters of the associated Job Code

  • XXX is a sequentially incremented number

The following describes the key fields on this screen.

Job Code

A Job Code field is available on the Selection Criteria section. This field displays both the Job Code and Job Name fields as defined in the Job Setup screen.

Active – Checkbox

An 'Active' checkbox is available in the Address Details section. This checkbox is available by default and is automatically checked when a new record is added. If unchecked, the corresponding address code will not be available in the LOV in the following modules:

  • Purchase Order Entry

  • Purchase Order Control

  • Change Order Entry

  • Blanket Order Entry

Default – Checkbox

A 'Default' checkbox is available on the Address Details section. This checkbox is available by default, but it is not selected upon the creation of a new record. Only one default address code is permitted per job code. If a new address code is marked as the default, the system will automatically deselect the 'Default' checkbox on the previously set default address for that job.

Ship To Address Filtering Based on Job in Purchase Order Entry, Blanket Order Entry, and Change Order Entry Screen

The system will only include Ship To Address Codes that are marked as active and meet one of the following conditions:

  1. The address has a job code that matches the job selected in the Enter Purchase Order or Blanket Order Entry screen.

  2. The address has a job code that matches the sub-job of the selected job.

  3. For controlling jobs, all active addresses from both the controlling job and its sub-jobs will be displayed. However, only addresses that belong to the controlling job can be saved without error.

Auto-Population of Ship To Company and Ship To Address Fields in Purchase Order Entry, Blanket Order Entry, and Change Order Entry Screen

When creating and saving a new Purchase Order or Blanket Order, if a job is specified in the header and the 'Use Dedicated Ship To Address for Job PO' box is checked in the PO Control screen, the Ship-To Address and Ship-To Company fields in the Instructions tab of these screens will auto-populate as follows:

  • Ship To Company: This field will display the company associated with the selected job.

  • Ship To Address: This field will populate using the address from the Job Alternate Ship To Address screen, specifically the address with the 'Default' box checked for that job.

NOTE: If no address has the 'Default' box checked for the selected job, the Ship To Address field will remain blank.

Report Modifications

The following reports will be modified to retrieve the Ship To Address code from the appropriate table, based on relevant context and configuration checkboxes:

  • POLASER

  • POCOLASER

  • PO720

  • Original PO Report